English Essentials II: Unit II: Business Correspondence
Agenda
While organizing a formal meeting, the initial step step is to analyse the need for the meeting. Once it is finalised, it is mandatory to prepare an agenda so that the discussion of the meeting would be fruitful.
AGENDA
Explanation
When is an agenda prepared?
While
organizing a formal meeting, the initial step step is to analyse the need for
the meeting. Once it is finalised, it is mandatory to prepare an agenda so that
the discussion of the meeting would be fruitful.
How is an agenda prepared?
An
agenda is prepared well ahead of the meeting by getting inputs from the
invitees by the organizer. Then, it is circulated at least 48 hours in advance
among the participants in order to have an effective discussion or
brainstorming. Last minute additions are permitted with the permission of the
chairperson.
When
an agenda is prepared, the following points should be kept in mind.
✔Clear purpose or
objective of the meeting
✔Topics for discussion
should be sorted out
✔Each point should have
a presenter or leader with relevant points
✔Time limit should be
mentioned
✔ List of attendees
should be given
Before
the meeting, the attendees are usually provided with all the data and the
inputs that would be taken for discussion so that they can come prepared with
additional inputs or objections. This will help the meeting to be productive
and less time consuming.
The
agenda varies with each meeting. But mostly the format will be the same.
Example:
Agenda
for Sports Day in the College
Date:
27/01/2026
Time:
3.30 p.m.
Venue:
Athlete Training Room, Sports Ground
Organizer:
Sports Director
Participants:
Captains and Vice Captains of all Teams
•
Welcoming everyone by the leader (3 minutes)
•
Highlights of last year's success (7 minutes)
•
Discussion of this year's program (30 minutes)
Discussion of
•
Chief Guest
•
Marchpast coordinator
•
Lighting of the Torch
•
Time keeper
•
Field setting
•
Winning stand arrangement
•
Prizes arrangement / distribution
•
Seating Arrangement
•
Playing of Tamil Thai Vazhthu, School Anthem, National Anthem
•
Snacks distribution
•
Security
Exercise:
1.
As the Secretary of your college Literary Club, prepare an agenda for a meeting
to discuss the arragements for organising the Literary Day in your college.
2.
You are the Team Leader of Microtag Software Solutions. You have to convene a
meeting to discuss a new project and allocation of work. Prepare an agenda.
English Essentials II: Unit II: Business Correspondence : Tag: English : - Agenda
English Essentials II: Unit II: Business Correspondence
Under Subject
English Essentials II
EN25C02 2nd Semester | 2025 Regulation | 2nd Semester 2025 Regulation
Related Subjects
English Essentials II
EN25C02 2nd Semester | 2025 Regulation | 2nd Semester 2025 Regulation
Tamils and Technology தமிழர்களும் தொழில்நுட்பமும்
UC25H02 2nd Semester | 2025 Regulation | 2nd Semester 2025 Regulation
Linear Algebra
MA25C02 2nd Semester | 2025 Regulation
Transforms and its Applications
MA25C03 2nd Semester EEE Dept | 2025 Regulation | 2nd Semester 2025 Regulation
Applied Physics (CE) II
PH25C02 2nd Semester Civil, Agri Depts | 2025 Regulation | 2nd Semester 2025 Regulation
Applied Physics (CSIE) II
PH25C03 2nd Semester AIDS, CSE, IT, CSE(CY) Dept | 2025 Regulation | 2nd Semester 2025 Regulation
Applied Physics (EE) II
PH25C04 2nd Semester EEE Dept | 2025 Regulation | 2nd Semester 2025 Regulation
Applied Physics (ME) II
PH25C05 2nd Semester Mechanical Dept | 2025 Regulation | 2nd Semester 2025 Regulation
Applied Chemistry (CE) II
CY25C02 2nd Semester Civil Dept | 2025 Regulation | 2nd Semester 2025 Regulation
Applied Chemistry (ME) II
CY25C03 2nd Semester Mechanical Dept | 2025 Regulation | 2nd Semester 2025 Regulation
Electron Devices
EC25C01 2nd Semester ECE Dept | 2025 Regulation | 2nd Semester 2025 Regulation
Digital Principles and Computer Organization
CS25C06 2nd Semester AIDS, CSE, IT, CSE(CY) Dept | 2025 Regulation | 2nd Semester 2025 Regulation
Basic Electrical and Electronics Engineering
EE25C01 2nd Semester | 2025 Regulation | 2nd Semester 2025 Regulation
Basic Civil and Mechanical Engineering
GE25C01 2nd Semester EEE Dept | 2025 Regulation | 2nd Semester 2025 Regulation
Data Structures using CPlusPlus
CS25C05 2nd Semester ECE Dept | 2025 Regulation | 2nd Semester 2025 Regulation
Engineering Drawing
ME25C01 EEE, Mech, Agri, EEE Depts | 2025 Regulation | 2nd Semester 2025 Regulation
Data Structures and Algorithms
CS25C04 2nd Semester EEE Dept | 2025 Regulation
Circuits and Network Analysis
EC25C02 2nd Semester ECE Dept | 2025 Regulation | 2nd Semester 2025 Regulation
Engineering Mechanics
ME25C02 2nd Semester Mech, Civil, Agri Depts | 2025 Regulation | 2nd Semester 2025 Regulation
Object Oriented Programming (OOPs)
CS25C07 2nd Semester CSE, CSE(CY) Depts | 2025 Regulation | 2nd Semester 2025 Regulation