English Essentials II: Unit II: Business Correspondence
Letter Seeking Clarification
Letters seeking clarification are usually written as a follow-up, in case of any doubt regarding the details, discounts, validity period etc., before a firm order is placed.
LETTER SEEKING
CLARIFICATION
Explanation:
Letters
seeking clarification are usually written as a follow-up, in case of any doubt
regarding the details, discounts, validity period etc., before a firm order is
placed. It will be more effective if the subject and reference to the earlier
correspondence are clearly mentioned in this letter. Letter seeking
clarification should be written clearly and specifically in order to get the
required information. Some useful expressions to seek clarification are:
•
Could you please clarify...
•
Would you be kind enough to inform us...
•
We would like you to give the following details regarding...
•
We should be glad if you would clarify...
Example :
Imagine
that you have received the quotation from Danish Technologies Pvt. Ltd., But
you have certain doubts in the quotation letter. Draft a letter to the Sales
Manager, seeking clarification.
NIRMAL
FOUNDATIONS PVT. LTD.
57,
Ponnu Complex, East Vadi Street, Chennai-600 062.
05
March 2026
Sathish
Joshua
The
Purchase Officer
The
Sales Manager
Danish
Technologies Pvt. Ltd
Anna
Salai
Chennai-600
002.
Dear
Sir/Madam,
Sub:
Seeking clarification - Reg.
Ref:
1. Our letter No. JN/47-2008
2.
Quotation No. M/52 dated 26 February 2026
Thank
you for your letter of 26th February enclosing the quotation and the latest
catalogue. We are happy to place an order with you. However, we need some
clarification.
In
your quotation letter, the packing and forwarding charges are not mentioned
separately as we had requested for. We would like to know whether the price
quoted is inclusive of these charges or not. Also, we would like to know
whether any discount is given if we pay in cash.
We
would be grateful if you could clarify these, at the earliest, so that we can
place the order. Your prompt reply would be appreciated.
Yours
truly,
(sign)
Sathish
Joshua
The
Purchase Officer
Exercise :
Imagine
that you have received the quotation from LINEX systems, 125, Mount Road,
Chennai-600 002, for the language lab equipment. But the details regarding the
mode and cost of delivery were not mentioned in the letter. Write a letter
seeking clarification for the above details.
English Essentials II: Unit II: Business Correspondence : Tag: English : - Letter Seeking Clarification
English Essentials II: Unit II: Business Correspondence
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